MANAGEMENT

FACILITIES MANAGEMENT

            At IMA, we provide comprehensive property management services to our owner clients as if we were the owners. Our rent collection procedures and internal standards of performance are unmatched, representing an attention to detail and economy of scale guaranteed to bring expenses in below industry averages.

            Basic management services include rent collection, lease enforcement and property maintenance. Owners receive reports detailing the status of collections, construction and leasing activity.

            Long term success requires a level of comprehensive practices over and above the conventional property management functions. All managed facilities are inspected 2-3 times a week, thereby avoiding increased operating costs normally associated with emergency repairs.

            Specifically tailored preventive maintenance programs aimed at preserving and extending the economic life of the property are carefully implemented. We employ only the best contractors available and regularly bid all services to ensure cost efficiency.

            Our approach to facilities management stretches beyond the fundamental aspects of property management to include the following range of services that has made IMA a leader.

• Rent Collection
• Rent Payment Reminders
• Monthly Operating Report
• Regular Inspections
• 24 Hour Management
• Evictions
• Oversee Tenant Build-Out
• Lease Enforcement
• Capital Improvement Planning
• Individualized Preventive Maintenance Program
• Design & Construction Capabilities

ACCOUNTING

            The Accounting Department’s motto is to “do it right the first time” and, with this in mind, we have been able to maximize efficiency while maintaining accurate and current data. We utilize an online service for accounting and property management, which keeps pace with changing technology with never a need to worry about down time. Data is backed-up daily and with this fail safe procedure, there is little chance for loss of data.

            Monthly and quarterly financial reports, accompanying our analytical reports, make for easy reading. “Owners Reports” are prepared to keep the owner apprized of changes in the center and how the center is functioning on a day to day basis.

            Accounting is on a full charge basis, as we handle the monthly billing of each tenant, accounts receivable, accounts payable, through to general ledger and financial statements.

            Financial reports maintained and prepared monthly and/or quarterly are:

• Tenant Bills
• Consumer Price Index (CPI) Notification
• Fixed Increase Notification
• Income & Expense Statements
• Cash Disbursement Check Register
• Commercial Rent Rolls
• Accounts Receivable Reports
• Trial Balance
• General Ledger
• Cost Performance Analysis Reports
• Bank Reconciliation